Some of those emails are junk. I have devised a good system of creating folders in my Inbox for all the relevant emails that I receive on a daily basis, reflecting the same filing method as my filing cabinet. Emails from family are set up to go directly to my “Family” folder. Emails regarding various clients e.g. ABC Company or XYZ Company each have their own folder. There is a folder for other companies that I subscribe to for their latest news and updates regarding Computer Software, Training, etc. This works well if I have been waiting for a particular reply from someone and this shows up in my email folders as soon as it arrives there. I have also an “Archive” folder for end of month clearing out. There is a “Pending” file which I need to reply to, action urgently, think about, pay a bill, work on, etc.
How do you get rid of those annoying emails which you don’t want to even look at, but keep arriving all the same? Heres a tip: In Outlook go into Tools, Message Rules, Create New Message Rules and set up your message rules as to how you either want to move, delete or copy messages into various folders.
On the subject of email etiquette, I must admit I get annoyed with people who send abbreviated messages that sometimes don’t make sense at all. They abbreviate their message, making it look as if the writer doesn’t care or knows how to spell or construct a proper sentence. Try and keep to a routine of typing a professional email message regardless of who it goes to, your friend, family or business client. It looks good and projects a professional image of the writer. Plus it gets you into the practice of always typing a professional-looking message. Once you get into the habit of typing abbreviated email messages (like an SMS), its very hard to get out of that habit.
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