One hardly hears that word these days – etiquette. Are there any formal written rules for emailing/texting? I have not seen any formal written rules for emailing/texting, except those rules drawn up by companies for their staff to follow. And if there were, do people adhere to these rules? It is so easy to type out emails/sms and click on the ‘Send’ button without a second thought. It is when we get the reply that we realise (too late!) that our message could be misconstrued to mean something else. So re-read your messages before clicking the ‘Send’ button and keep in mind that someone else could quite easily read your message as well.
- How do you address an email message? An email message is still a letter/memo sent by electronic exchange, so it should be set out the same way.
- Before you compose your message, gather all your facts and figures to be sent in one message, rather than sending multiple messages on the same subject.
- Avoid sending ‘chain’ emails.
- Lets minimise everyone’s stress levels! Before sending attachments, check the size of the file(s) – this could take hours to upload/download. Send smaller files rather than multiple files.
- When forwarding emails check that the message you are sending is intended for the recipient only and does not contain information that is highly confidential.
- Do you clear your ‘Deleted Items’ folder in your Inbox regularly? Interesting what you could find in there! Set up Outlook/Outlook Express to automatically clear your Deleted Items folder when you exit Outlook/Outlook Express.
Here is some additional information on email etiquette … http://www.pcworld.com/article/169138/email_etiquette_tips_for_home_and_work.html