You do need a professional and accurate record of your transcript don’t you? Its important, its valuable and it has also taken up some of your valuable time to record that interview. To ensure you get all of that information typed into a professionally presented document, you would need to ensure that you maximise the clarity of the microphone and speakers involved and minimise background noises. Some dictaphone machines pick up background noises which can make it difficult for the transcriptionist, e.g. traffic sounds around the building, building work, people opening and closing the door, tapping a pen on the table, shuffling or moving papers, coughing, sneezing, etc. Sometimes noise is unavoidable in a particular situation, however background noise could block the speaker.
Steps to take:
1. Plan ahead to ensure a successful interview.
2. Brief all parties on the procedure of the interview and ensure each person speaks clearly into the microphone.
3. Reduce time wastage, by planning your questions carefully to get brief and clear responses.
4. Equipment: Check the equipment first before recording if in good working order and test a few minutes of recording and play it back.
Digital recorders are a great investment, they are portable, convenient and record many hours of audio. The recordings can be uploaded to your PC and sent to a transcriptionist by email or file transfer. Its handy to record notes or letters to your secretary while travelling.
If recording on tapes, ensure the tapes are in good working order. Reusing old tapes does cause deterioration in quality.
5. Place the recorder on the desk/table within the recommended audio range keeping in mind that it is the same distance for all speakers around the desk.
6. Phones/mobiles: Ensure mobiles are on silent mode and divert phone calls.
7. Once interview is complete, rewind and play to check it is recorded.
8. Label each tape, cd or digital file with an appropriate name relevant to the meeting.
As transcriptionists, we have high level of skills in english, spelling, grammar, punctuation, upto date with current political affairs, geographical knowledge, history, science, legal terminology, medical terminology, etc., together with excellent typing skills.
If you’re curious as to how long it takes to transcribe a recording e.g. 1 hour, the ratio is usually 1:4 hours which means a 1 hour recording could take upto 4 hours of transcribing. The transcriptionist also spell checks and proof reads the document prior to emailing the file back to the client.
We have the skills and software to convert any type of audio file into a professional and accurate document.
Contact me at any time on firstname.lastname@example.org or upload your digital files through DropBox.com or SendThisFile.